If you find that your desk is often surrounded by a sea of ​​documents, the  file storage cabinet   may just be a tool to get you back on track. Deciding to get a file cabinet is one thing, and choosing one is another. With many options available, it is difficult to determine which one is the right choice for you and your office. Before starting a shopping trip, please consider the following common file cabinet types in order to immediately narrow down the scope of activities.

1. Horizontal file cabinet

Horizontal file cabinets are designed for high-volume work environments because they can hold large amounts of paperwork at once. These units include two or more drawers, and many drawers are equipped with an anti-tipping mechanism, which prevents them from falling when the drawers are fully extended. Since the side file cabinets are wider than the file cabinets deep, filing is usually done from side to side. Most file cabinets can accommodate letters and legal size hanging folders. Since the side file is too large, be sure to measure the space to be placed in the new cabinet before purchasing.

 
2. Vertical filing cabinet

Vertical filing cabinets are more commonly used in home offices and work spaces with smaller work spaces. These units may have as many drawers as side files, but each drawer is much narrower. Folders are usually sorted from front to back, and the drawers are usually deeper than the drawers of the side cabinets, so please note that you will need enough clearance space to fully unfold them.


3. Mobile filing cabinet

Mobile filing cabinets are a convenient option because they can be scrolled wherever needed. These units are usually equipped with two or three drawers, most commonly vertical, but can also be horizontal. Most mobile files are designed to be placed neatly under a standard-height desk to provide convenient storage space without taking up a lot of space. Most mobile files can accommodate letters and legal-size files, but due to their small size, some files can only accommodate letter files. Be sure to check the description of the cabinet to be considered to ensure that legal files can be accommodated (if you need it for this).

 
4. Open file cabinet

Open file cabinets are both wide and shallow, more like bookcases than file cabinets. These units have an open front end and are suitable for filing end tag folders side by side. Designed for narrow aisles and areas with limited space, these types of arrangements are ideal for accessing frequently accessed documents, such as those used in medical facilities.

5. Flat file cabinet

Flat file cabinets consist of a series of flat, shallow drawers designed to organize large and neatly protected flat items (such as blueprints). Most flat files can be stacked together to maximize office space.

 
6. Fireproof filing cabinet

If you use sensitive files, it will be worth your investment to save them in a fireproof file. Fire-proof documents not only prevent damage caused by open flames, but also waterproof and anti-theft, thus ensuring the ultimate safety of the most important documents. Fireproof documents can be found in both vertical and horizontal types, so you can find the one that best suits your office space and paperwork workload. Fire protection documents are usually used in large companies that need to protect assets, but they are useful for anyone, including home office employees who want to safely store their social insurance cards, birth certificates and other important documents.

 
More things to consider:

Locking function: Not all file cabinets are locked. Please make sure to read carefully to determine if the file you selected can be locked (if necessary).

 
Counterweight: The counterweight helps prevent the file cabinet from tilting, which can be an important feature if you tend to pack as many files as possible.

 
Follower block: The follower block is a metal drawer divider, which is usually used in file cabinets before hanging files become commonplace. Some organizations are still using these files, so make sure to decide whether to use this type of archiving technology.

 
Hanging rod: The hanging rod keeps the folder hanging. If you want to archive files in a horizontal file cabinet from front to back, be sure to purchase additional processing rods for this.


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